Office Administrator

Key Activities will include the following:

Sales Administration

• Processing Sales Orders, raising Sales invoices, credit notes.
• Liaising with customers on shipment dates
• Creating quotes, pro-forma invoices,
• Manage the price list and ensure customer pricing is correct.
• Work with shipping companies to organise shipping, including Export Declarations, ex-works collections,
• Working with finance to set up new customer accounts and manage credit limits.
• Manage regular orders, part-shipments, fulfilment dates.
• Manage customer relationships.

Purchasing Administration

• Manage Purchase Request approval process.
• Raise Purchase Orders and send to suppliers.
• Manage supplier queries, delivery dates, import administration.
• Keep the Purchase Order spreadsheet updated.
• Manage supplier price changes.


Office Administration

• Creating weekly and monthly reports from our business system (IBS)
• Administer equipment maintenance contracts.
• Answer and redirect phone calls
• Receive visitors and manage the sign-in process.